The Leave of Absence During Term Time Form is provided as a Microsoft Word document. This can be printed, completed by hand and returned to school. If you wish to return the form electronically, it can be edited, saved and returned as an email attachment to This email address is being protected from spambots. You need JavaScript enabled to view it. 


Leave of Absence During Term Time

Children of school-age who are registered at a school must, by law, attend that school regularly. Regular school attendance for a child is a legal requirement of all parents/carers.

There will be occasions when a child has to miss school, for example, if she or he is unwell and parents/carers are expected to exercise their judgement on whether their child is fit to attend school if there are signs and symptoms of illness. Any other absences should be kept to an absolute minimum. In particular, parents/carers do not have the right to take their children out of school during term time in order to go on holiday.

Government regulations state that a headteacher ‘may not grant any leave of absence during term time unless there are exceptional circumstances’. The Hexham Partnership of Schools discourage parents/carers from arranging any events during term time and will, as a rule, state that leave of absence will not be granted unless there are exceptional circumstances that might justify it e.g. forces personnel on leave from a foreign posting or evidence provided by an employer that states leave cannot be accommodated during school holidays without significant consequence.

A parent/carer requesting leave of absence during term time should make the application in writing at least two weeks in advance. A leave of absence request form and the Hexham Partnership of Schools’ Policy for Leave of Absence during Term Time are available from the school office or can be downloaded using the link above.