Pupil Support Fund Policy

Hadrian Learning Trust has established a small Pupil Support Fund for the 2024-25 academic year to assist families in financial need, particularly in relation to supporting pupils who have difficulties in paying for: 

• Non-curriculum trips, visits, year group residential courses and other activities
• Uniform, shoes or sports kit
• Other materials or equipment to assist in academic studies (e.g. text books, calculators)
• Other necessary expenses

Note that Fund payments are not normally made towards the cost of out-of-catchment transport other than in an emergency or in exceptional circumstances. 

The Fund can be applied when other funding sources, such as pupil premium and sixth form bursary, are not available.

Eligibility criteria

The Trust will consider Fund applications from any families or pupils who have, for whatever reason, found themselves in a position of unexpected financial difficulty through a change of circumstances. Please note that prior to applying to the Fund:

• Families are expected to have applied for free school meals if they are eligible.
• HMS uniform requests (online form) For uniform requests, the online form should be completed.

Application process

An application may be made at any point in the school year by completing the attached application form.  Please read the form carefully and be aware that it may take some time for your application to be considered. If applying for help for a school trip, please ensure that you send in your application well in advance of any deposits being due – do not sign your child up to a visit on the assumption your request will be granted.

Payments from the Fund will normally be ‘in-kind’ e.g. direct provision of uniform, materials and equipment, or by contribution towards trip expenses. 

Payments from the fund are discretionary and if awarded do not need to be repaid.  The school’s decision is final and cannot be appealed.

Contributions to the fund

Funds are topped up through fundraising and voluntary contributions.  Should you wish to contribute to the Pupil Support Fund, this can be done by making a bank transfer to the following account:

Account name        HLT Fundraising

Sort code                 30-94-19

Account number    32029968

Donations can be made anonymously, but should you wish to receive acknowledgement of receipt, please contact finance@qehs.net.

Boost your donation by 25p of Gift Aid for every £1 you donate

Gift Aid can be reclaimed by Hadrian Learning Trust from the tax you pay for the current tax year. Please complete the Gift Aid declaration form (online form). Your address is needed to identify you as a current UK taxpayer.

Pupil Support Fund: Application form 2024-25

Please ensure you complete all the information required on this application form and also email any supporting documentation (where required) to finance@qehs.net.

• Student Support Fund (online application form)

Once a completed application has been submitted it will be reviewed and a decision will be communicated. If the request is granted, school will arrange payment for the agreed item.